Enhanced interface

Approve a bill in Accounts Payable

Approve a bill before it can be selected for payment. Depending on your approval policy, bills might require approval from multiple approvers. You need permission to approve bills.

Subscription	Accounts Payable configured for bill approvals.
User type	Business, Employee, Project Manager, Warehouse
Permissions	Approve Bills: List AP bill approval levels: If your company is set up for value approval, assign the appropriate permission level. For example, if you’re a Level 2 approver you need Level 2 permissions.
Restrictions	Bill approvals are only available for bills and recurring bills created in Accounts Payable. For transactions created in Purchasing, use Purchasing approvals. Business users with appropriate permissions can edit some bill details during approval.

Go to Accounts Payable > All > Bills > Approve bills.

Top-level companies only see bills created at the top level. To view bills created at the entity level, select Include private.
Filter the list to find the bill.
Select Approve next to the appropriate bill.
Optionally, enter a Comment.
Select Approve.

If additional approvals are required, the bill moves to the next approver and its status changes to Partially approved. To see where a bill is in the approval process, view the History tab.

After final approval, the bill becomes available for payment on the Pay bills page.